2020-2023 ARP ESSER III Meeting Minutes

April 29, 2021 at 10:00 am

Eustace Administration Conference Room

Attendees: Coy Holcombe, Stan Sowers, Deanna Haynes, Julie Gray, Robert Reeve, Michael Rowland, Chris Whorton, Carol Warren, Brett Powers arrived at 10:32, and Teri Clark

Dr. Holcombe opened the meeting at 10:00 and welcomed the attendees.

Dr. Holcombe informed the attendees that Eustace ISD has been awarded approximately $3,900,000 in funds under ESSER (Elementary and Secondary School Emergency Relief). A Frequently Asked Question sheet was distributed to attendees with the following questions discussed:

• Purpose
• Pre-Award
• Funding Period
• Federal Requirements
• Are Funds Supplemental to State and Local Funds
• Back to School Plan
• Exception to MOQ Requirement
• Allowable Expenses
• Specific Uses Required for Funds
• Tracking and Reporting of Funds
• Auditing and Monitoring of Funds

The attendees discussed how best to use the ESSER funds to meet the needs of the Eustace ISD. Dr. Holcombe stressed that our focus will be to impact learning.  Suggestions for the use of funds are:

• Additional teacher and aide positions
• Smaller classes
• Technology infrastructure
• Connectivity devices
• Learning Programs
• Developmental classes or programs to target reading and math
• Air conditioning system with UV cleaner
• Water Fountains for water bottles

The importance of tracking funds and following procurement procedures was stressed.

Plans for future meetings with community members, students and staff were discussed.

Dr. Holcombe dismissed the meeting at 11:10 am.